Incoming mail processing services or mailroom management (click here if you are looking for outbound mail services) allows your organization to recover and reconfigure valuable floor space at your facility. Besides floor space, your bottom line is improved as you move this non-core process to a trusted partner.
The Mailroom Process
HOV Services (HOVS) can receive your mail at one of our geographically dispersed locations or set up mailroom operations at a customer designated location. Our total image-based solutions can process your information faster and more cost effectively than performing the work in-house. The mailroom process begins by receiving, opening, sorting, and batching critical documents. HOVS then prepares the mail for scanning by removing staples and paper clips, sorting by document type, and batch header sheet insertion. Once the document scanning stage has been completed, the original documents will be returned to the customer with the electronic images. HOVS can also manage the secure destruction of your documents.
Incoming mail processing is particularly valuable in a remittance/payment environment making mailroom operations an integral part of HOV Services solutions for healthcare claims processing, accounts payable, accounts receivable and general insurance applications.